Dear Society Members,
As you may be aware, the Society had made plans to hold its Annual General Meeting on this coming Sunday 20th April in Markyate, Hertfordshire. Due to a low number of expressions of interest in attending the AGM, it is with regret that we are now cancelling this planned meeting. It is extremely rare that we cancel any planned event at such short notice, but we do not genuinely feel the objectives of holding the AGM will be met if insufficient numbers of members are unable to attend.
We apologise for having to postpone the AGM at short notice, and will be writing to all members who have personally expressed or confirmed their planned attendance.
In today’s management meeting, we have decided instead to hold the AGM to coincide with our forthcoming mini convention day to be held on Saturday 3rd May, at the Big EARS (East Anglian Rocketry Society) rocket launch weekend event to be held near the village of Elsworth, Cambridgeshire. We believe holding the AGM at the same event as the convention will allow for a greater number of people to attend and participate in shaping the direction of the Society over the next 12 months.
For details of the convention site and directions, visit http://www.ears.org.uk
The convention will consist of a day of lectures, talks, practical demonstrations, and naturally a professionally organised fireworks display, fired by the Society’s own display team.
The schedule for the day is as follows:
11:00 – 12:00 : Arrival, Registration, Tea / Coffee / Juice
12:00 – 13:00 : Wheels – Artistic Theory and Practical Design
13:00 – 13:45 : Lunch
13:45 – 15:00 : Choreographed Computer Firing – Pyromusicals and More
15:00 – 15:10 : Break
15:10 – 16:10 : Making Rocket Motors + Test Firing
16:10 – 16:20 : Break
16:20 – 17:20 : Guest Lecture
17:20 – 17:35 : Fireworks Display Site Tour
17:35 – 20:00 : Videos & Stories
20:45 – 21:00 : Fireworks Display
21:00 – Late : Social
We intend to hold the AGM at some point in the early evening. It will provide an opportunity for much discussion and will have a direct impact on the way the Society prioritises for meeting the needs of the membership over the next year. The format will be generally informal. Officials for 2008/2009 will be elected at the AGM.
We sincerely hope you will be able to join us for what we know from past experience is always a fun day out!
The cost of attendance is only £6.00 for members and £10.00 for non-members and guests. If you have nothing planned for the weekend of Saturday 3rd of May then you should have no excuse not to come along! Aside from the pyrotechnics activities, the weekend promises some of the most impressive model and high power rocketry launches in the UK. Families are made very welcome at these events, so if you have children why not bring them along!
If you are interested in coming along for this popular event, please email us at firstname.lastname@example.org so we can anticipate numbers.